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GenealogyClassBlog » Organization

Getting Organized

July 10th, 2012 Posted in On the Internet, Speaking, Tulsa Events | Comments Off

I have been creating a huge body of work on the topic of organizing genealogy records, a topic that has just about always interested me. I have given presentations on the topic of organization in the past, usually titling it, “Information Overload.” Information is what we are trying to organize, after all. Genealogists have collected and generated information in the form of paper, for the most part, for decades. And now that we have digital capabilities (or at least most of us do) we are probably all working with a hybrid of systems – part filing cabinet, boxes, or three-ring binders, and part computer files – JPEGs, PDFs, .Docs, some created in databases, and some audio or video files. The electronic files could be on our personal computers, our mobile devices, or online.

2012 FGS Conference Logo

2012 FGS Conference Logo

I am working toward presentation of a lecture at the upcoming, 2012 Federation of Genealogical Societies’ Conference in Birmingham, Alabama, “Indians, Squatter, Settlers, and Soldiers in the ‘Old Southwest,’” to be held August 29-September 1. My lecture, “Information Overload: Organizing Your Genealogy Records,” is scheduled for the afternoon of Thursday, August 30, and is intended for the beginner level genealogist. Download the Conference Brochure here: fgs_2012registrationbooklettopress.

In anticipation of my need to organize (”reign in”) the myriad of ideas and techniques that I have assembled on the topic, I scheduled a preliminary presentation for the Tulsa City-County Library’s Family History Month, organized by Kathy Huber, MLS, the genealogy librarian, for Saturday, July 7 – last Saturday. The turnout was overwhelming. There were 150 attendees for this afternoon session of a Saturday for which two other programs were also presented – all were appropriate for all levels, but helpful for even those who had been researching their families for decades. I saw faces of some that I know are not new to genealogy, but from a show of hands there were probably at least 30 there who were newcomers. Frossard Auditorium at Hardesty Library was packed – making for the kind of venue where, instead of having an empty chair between you and the stranger next to you, there is hardly an empty seat. This was, I think, indicative of a desire of many to get started, especially with the current attraction and potential effectiveness of online searching – something that was certainly not a part of my own beginning interested in my family’s history. Of course the cool library (take that either way) was the place to be on such a hot, Oklahoma day, and it accounted for some attendance, but so did the scores of area residents, as well as those who made the drive from outside Tulsa, because they had experienced TCCL’s successful programming during its Family History Month in previous years. Download a PDF guide to July’s Family History Month programming here.

Because of the crowds, not everyone present received the handout, and so Liz Walker of the Genealogy Center has made a PDF version available on the Genealogy Center’s section of the TCCL website. To download the file, click on the link to Information Overload. You’ll have the option to print it out, or read and save it on your computer or mobile device – just as you often will have with your genealogy records going forward.

During the presentation, which is in definite need of improvement before the FGS Conference, I mentioned a plan to post some links here on my blog. I had been developing a list using my account on Evernote.com, posting the links and a brief description into a “note” in Evernote as I encountered them as I followed various leads online. Here is the list:

Comparison of online backup solutions
www.shoeboxed.com – service that scans your documents, sorts them and makes the archives available at Evernote.com.
Webinar – ALCTS (Association For Library Collections and Technical Services)
Library of Congress – Digital Preservation – Personal Archiving
Nancy Shively’s new blog – I recommend that you follow Nancy’s blog. Her writing and the information she shares combine to make her blog a pleasure to read. She recently finished her term as the Family Tree Firsts blogger for FamilyTreeMagazine.com and was an official blogger for RootsTech 2012.

I hope to write again soon with tips on organization of your genealogy records. To sign up to receive an email of future blog posts, enter your email address in the second box on the left (Feed My Inbox will be sending the emails).

Getting Organized

March 7th, 2010 Posted in Organizations, Speaking, Tulsa Events | Comments Off

Last July I presented a program for the Tulsa City-County Library on organization called, “Information Overload: Organizing Your Genealogy Records.” It was very well attended. Many people struggle with the mountains of paperwork, photos, computer files, and notes that we produce as we search for our ancestors, and so the topic is a popular one.

The Tulsa Genealogical Society has asked me to present a program on organizing, with a special emphasis on the paper records. I am scheduled for their March meeting, Monday, 15 March. Janet Cottrell teaches a free beginners class beginning at 6:00, and the meeting is from 7:00 to 9:00.

The monthly meetings are held the third Monday of the month (September through May), at the TGS Library, located in the southeast corner of the Briar Village Shopping Center, in a suite of offices behind what was once a Price Mart. Meetings are free and open to the public.

The address is 9162 E. 31st St. TGS has a web site: www.tulsalibrary.org.

Great Groups for Family History Month

August 6th, 2009 Posted in Speaking, Tulsa Events | Comments Off

From all that I’ve heard, the Family History Month programming at the Tulsa City-County Library’s Genealogy Center was a great success! I had three large groups for my three presentations, including faces both familiar and new.

There were many interested in Oklahoma’s settlement July 23, when we explored a little history of Oklahoma and her two territories, Indian allotment records, and homestead records. I described the history of the settlement of the different areas of the state, then I explained how to locate land entry case files, which contain documentation of purchases of land from the federal government, as well as how to access Indian allotment files.

I had an even larger group on the morning of July 25, to learn about the resources of the Church of Jesus Christ of Latter-day Saints. We spent two hours and some would have stayed longer, I think. The Genealogy Center is now a Family History Center lending library, and therefore a new place to access microfilms and microfiche of original records from all over the world. I described using Family History Centers, ordering microfilm listed on the Family History Library Catalog, and visiting the Family History Library in Salt Lake City. I described the various databases on FamilySearch, the website of the LDS Church, and the new Record Search feature, which allows study of digital images of original records that have been indexed by volunteers. I showed a video of an interview with David Rencher, the Chief Genealogical Officer of the Family History Library. The link to the RootsTelevision interview is available at Dick Eastman’s recent blogpost.

On Saturday afternoon, about 80 attendees came (or in many cases, stayed) to hear my presentation on organizing genealogy records. I described several different considerations to trying to get control of the piles of paper that we collect as we learn more about our ancestors. Because there is no one organization scheme that will work for everyone, each person needs to determine his or her own best system. I had some recommendations about a variety of different techniques and resources.

I hope to post the slides from one or more of these three presentations, but it may be a few weeks before I have them ready, so check back for a later posting. The Genealogy Center has my extra handouts for those who may be interested.

Family History Month in July

June 30th, 2009 Posted in Speaking, Tulsa Events | 1 Comment »

If you have found yourself in the mood to get into your family history work this summer, or even if you are not, July offers some great genealogy programming in Tulsa. The Tulsa City-County Library celebrates its own “Family History Month” in July again this year, with over twenty scheduled programs. I will present three of the programs, and members of the Genealogy Center staff will present nine programs, some of which will involve a mobile computer lab set up right in the Harmon Foundation Meeting Room at the Genealogy Center. In addition Kathy Huber, genealogy librarian, has arranged for several interesting guest speakers, including the return of J. Mark Lowe, a very popular and talented, nationally-recognized Certified Genealogist, who will present five programs during the weekend of July 18 & 19.

I will be presenting:

  • Thursday, July 23, 4:00 – 5:00 pm — Oklahoma Settlement: Territorial Homestead and Allotment Records
  • Saturday, July 25, 10:30 am – 12:30 pm — Genealogical Resources of the Church of Jesus Christ of Latter-day Saints, and
  • Saturday, July 25, 1:30 – 2:30 pm — Information Overload: Organizing Your Genealogy Records

Here is a link to the flyer: Family History Month July 2009.